Clinic Registration

Sign Up Your Fertility Clinic on iConceive^® Clinic Hub

Join fertility clinics across India already using the iConceive^® IVF clinic management software to run cycles, records, and patient communication from one secure dashboard.

Get Started | Registration

First Name*

Last Name

Contact Number*

Mobile Number*

Email*

Practice Name*

Clinic Name*

Clinic Address*

Post Code*

Choose a Cycle Pack*

I agree to the terms and conditions

Find out more

Commercial Offer info@iConceive.in +91 8765643567 Australia, New Zealand and India

About iConceive®

Welcome to iConceive®. The tracking and monitoring of assisted reproductive medicine treatment plans for patients (Services).
It is is operated by iConceive® Pty Ltd(ACN 661 951 659). Access to and use of the Website, or any of its associated Products or Services, is provided by iConceive® Pty Ltd. Please read these terms and conditions (Terms) carefully. By using, browsing and/or reading, this signifies that you have read, understood and agree to be bound by the Terms. If you do not agree with the Terms, you must cease usage of the iConceive®, or any of Services, immediately.
iConceive® Pty Ltd reserves the right to review and change any of the Terms by updating this page at its sole discretion. When iConceive® Pty Ltd updates the Terms, it will use reasonable endeavours to provide you with notice of updates to the Terms. Any changes to the Terms take immediate effect from the date of their publication. Before you continue, we recommend you keep a copy of the Terms for your records.

Acceptance of the Terms

You accept the Terms by remaining on the Website. You may also accept the Terms by clicking to accept or agree to the Terms where this option is made available to you by iConceive® Pty Ltd in the user interface.

Registration to use the Services

In order to access the Services, you must first register for an account through the Website (Account).
As part of the registration process, or as part of your continued use of the Services, you may be required to provide personal information about yourself (such as identification or contact details), including:
Email address
Preferred username
IVF specialist service provider
You warrant that any information you give to iConceive® Pty Ltd in the course of completing the registration process will always be accurate, correct and up to date.
Once you have completed the registration process, you will be a registered member of the Website (Member) and agree to be bound by the Terms.
You may not use the Services and may not accept the Terms if:
you are not of legal age to form a binding contract with iConceive® Pty Ltd; or
you are a person barred from receiving the Services under the laws of Australia or other countries including the country in which you are resident or from which you use the Services.

Your obligations as a Member

As a Member, you agree to comply with the following:
you will use the Services only for purposes that are permitted by:
the Terms; and
any applicable law, regulation or generally accepted practices or guidelines in the relevant jurisdictions;
you have the sole responsibility for protecting the confidentiality of your password and/or email address. Use of your password by any other person may result in the immediate cancellation of the Services;
any use of your registration information by any other person, or third parties, is strictly prohibited. You agree to immediately notify iConceive® Pty Ltd of any unauthorised use of your password or email address or any breach of security of which you have become aware;
access and use of the Website is limited, non-transferable and allows for the sole use of the Website by you for the purposes of iConceive® Pty Ltd providing the Services;
you will not use the Services or the Website in connection with any commercial endeavours except those that are specifically endorsed or approved by the management of iConceive® Pty Ltd;
you will not use the Services or Website for any illegal and/or unauthorised use which includes collecting email addresses of Members by electronic or other means for the purpose of sending unsolicited email or unauthorised framing of or linking to the Website;
you agree that commercial advertisements, affiliate links, and other forms of solicitation may be removed from the Website without notice and may result in termination of the Services. Appropriate legal action will be taken by iConceive® Pty Ltd for any illegal or unauthorised use of the Website; and
you acknowledge and agree that any automated use of the Website or its Services is prohibited.

Payment

Where the option is given to you, you may make payment for the Services (Services Fee) by way of:
Electronic funds transfer (EFT) into our nominated bank account
Credit Card Payment (Credit Card)
PayPal (PayPal)
other means as determined by your specialist IVF practice
All payments made in the course of your use of the Services are made using . In using the Website, the Services or when making any payment in relation to your use of the Services, you warrant that you have read, understood and agree to be bound by the terms and conditions which are available on their website.
You acknowledge and agree that where a request for the payment of the Services Fee is returned or denied, for whatever reason, by your financial institution or is unpaid by you for any other reason, then you are liable for any costs, including banking fees and charges, associated with the Services Fee.
You agree and acknowledge that iConceive® Pty Ltd can vary the Services Fee at any time.

Refund Policy

iConceive® Pty Ltd will only provide you with a refund of the Services Fee in the event they are unable to continue to provide the Services or if the manager of iConceive® Pty Ltd makes a decision, at its absolute discretion, that it is reasonable to do so under the circumstances (Refund).

Copyright and Intellectual Property

The Website, the Services and all of the related products of iConceive® Pty Ltd are subject to copyright. The material on the Website is protected by copyright under the laws of Australia and through international treaties. Unless otherwise indicated, all rights (including copyright) in the Services and compilation of the Website (including but not limited to text, graphics, logos, button icons, video images, audio clips, Website code, scripts, design elements and interactive features) or the Services are owned or controlled for these purposes, and are reserved by iConceive® Pty Ltd or its contributors.
All trademarks, service marks and trade names are owned, registered and/or licensed by iConceive® Pty Ltd, who grants to you a worldwide, non-exclusive, royalty-free, revocable license whilst you are a Member to:
use the Website pursuant to the Terms;
copy and store the Website and the material contained in the Website in your device’s cache memory; and
print pages from the Website for your own personal and non-commercial use.
iConceive® Pty Ltd does not grant you any other rights whatsoever in relation to the Website or the Services. All other rights are expressly reserved by iConceive® Pty Ltd.
iConceive® Pty Ltd retains all rights, title and interest in and to the Website and all related Services. Nothing you do on or in relation to the Website will transfer any:
business name, trading name, domain name, trade mark, industrial design, patent, registered design or copyright, or
a right to use or exploit a business name, trading name, domain name, trade mark or industrial design, or
a thing, system or process that is the subject of a patent, registered design or copyright (or an adaptation or modification of such a thing, system or process), to you.
You may not, without the prior written permission of iConceive® Pty Ltd and the permission of any other relevant rights owners: broadcast, republish, up-load to a third party, transmit, post, distribute, show or play in public, adapt or change in any way the Services or third party Services for any purpose, unless otherwise provided by these Terms. This prohibition does not extend to materials on the Website, which are freely available for re-use or are in the public domain.

Privacy

iConceive® Pty Ltd takes your privacy seriously and any information provided through your use of the Website and/or Services are subject to iConceive® Pty Ltd’s Privacy Policy, which is available on the Website.

General Disclaimer

Nothing in the Terms limits or excludes any guarantees, warranties, representations or conditions implied or imposed by law, including the Australian Consumer Law (or any liability under them) which by law may not be limited or excluded.
Subject to this clause, and to the extent permitted by law:
all terms, guarantees, warranties, representations or conditions which are not expressly stated in the Terms are excluded; and
iConceive® Pty Ltd will not be liable for any special, indirect or consequential loss or damage (unless such loss or damage is reasonably foreseeable resulting from our failure to meet an applicable Consumer Guarantee), loss of profit or opportunity, or damage to goodwill arising out of or in connection with the Services or these Terms (including as a result of not being able to use the Services or the late supply of the Services), whether at common law, under contract, tort (including negligence), in equity, pursuant to statute or otherwise.
Use of the Website and the Services is at your own risk. Everything on the Website and the Services is provided to you “as is” and “as available” without warranty or condition of any kind. None of the affiliates, directors, officers, employees, agents, contributors and licensors of iConceive® Pty Ltd make any express or implied representation or warranty about the Services or any products or Services (including the products or Services of iConceive® Pty Ltd) referred to on the Website. This includes (but is not restricted to) loss or damage you might suffer as a result of any of the following:
failure of performance, error, omission, interruption, deletion, defect, failure to correct defects, delay in operation or transmission, computer virus or other harmful component, loss of data, communication line failure, unlawful third party conduct, or theft, destruction, alteration or unauthorised access to records;
the accuracy, suitability or currency of any information on the Website, the Services, or any of its Services related products (including third party material and advertisements on the Website);
costs incurred as a result of you using the Website, the Services or any of the products of iConceive® Pty Ltd; and
the Services or operation in respect to links which are provided for your convenience.

Limitation of liability

iConceive® Pty Ltd’s total liability arising out of or in connection with the Services or these Terms, however arising, including under contract, tort (including negligence), in equity, under statute or otherwise, will not exceed the resupply of the Services to you.
You expressly understand and agree that iConceive® Pty Ltd, its affiliates, employees, agents, contributors and licensors shall not be liable to you for any direct, indirect, incidental, special consequential or exemplary damages which may be incurred by you, however caused and under any theory of liability. This shall include, but is not limited to, any loss of profit (whether incurred directly or indirectly), any loss of goodwill or business reputation and any other intangible loss.

Termination of Contract

The Terms will continue to apply until terminated by either you or by iConceive® Pty Ltd as set out below.
If you want to terminate the Terms, you may do so by:
providing iConceive® Pty Ltd with days’ notice of your intention to terminate; and
closing your accounts for all of the services which you use, where iConceive® Pty Ltd has made this option available to you
Your notice should be sent, in writing, to iConceive® Pty Ltd via the ‘Contact Us’ link on our homepage.
iConceive® Pty Ltd may at any time, terminate the Terms with you if:
you have breached any provision of the Terms or intend to breach any provision;
iConceive® Pty Ltd is required to do so by law;
the provision of the Services to you by iConceive® Pty Ltd is, in the opinion of iConceive® Pty Ltd, no longer commercially viable.
Subject to local applicable laws, iConceive® Pty Ltd reserves the right to discontinue or cancel your membership at any time and may suspend or deny, in its sole discretion, your access to all or any portion of the Website or the Services without notice if you breach any provision of the Terms or any applicable law or if your conduct impacts iConceive® Pty Ltd’s name or reputation or violates the rights of those of another party.

Indemnity

You agree to indemnify iConceive® Pty Ltd, its affiliates, employees, agents, contributors, third party content providers and licensors from and against:
all actions, suits, claims, demands, liabilities, costs, expenses, loss and damage (including legal fees on a full indemnity basis) incurred, suffered or arising out of or in connection with your content;
any direct or indirect consequences of you accessing, using or transacting on the Website or attempts to do so; and/or
any breach of the Terms.

Dispute Resolution

Compulsory: If a dispute arises out of or relates to the Terms, either party may not commence any Tribunal or Court proceedings in relation to the dispute, unless the following clauses have been complied with (except where urgent interlocutory relief is sought).
Notice: A party to the Terms claiming a dispute (Dispute) has arisen under the Terms, must give written notice to the other party detailing the nature of the dispute, the desired outcome and the action required to settle the Dispute.
Resolution: On receipt of that notice (Notice) by that other party, the parties to the Terms (Parties) must:
Within 28 days of the Notice endeavour in good faith to resolve the Dispute expeditiously by negotiation or such other means upon which they may mutually agree;
If for any reason whatsoever, 28 days after the date of the Notice, the Dispute has not been resolved, the Parties must either agree upon selection of a mediator or request that an appropriate mediator be appointed by the President of the Company or his or her nominee;
The Parties are equally liable for the fees and reasonable expenses of a mediator and the cost of the venue of the mediation and without limiting the foregoing undertake to pay any amounts requested by the mediator as a pre-condition to the mediation commencing. The Parties must each pay their own costs associated with the mediation;
The mediation will be held via online means by vide o or audio meeting, in Australia.
Confidential: All communications concerning negotiations made by the Parties arising out of and in connection with this dispute resolution clause are confidential and to the extent possible, must be treated as “without prejudice” negotiations for the purpose of applicable laws of evidence.
Termination of Mediation: If 30 days have elapsed after the start of a mediation of the Dispute and the Dispute has not been resolved, either Party may ask the mediator to terminate the mediation and the mediator must do so.

Venue and Jurisdiction:

The Services offered by iConceive® Pty Ltd is intended to be viewed by residents of Australia. In the event of any dispute arising out of or in relation to the Website, you agree that the exclusive venue for resolving any dispute shall be in the courts of New South Wales, Australia.

Governing Law:

The Terms are governed by the laws of New South Wales, Australia. Any dispute, controversy, proceeding or claim of whatever nature arising out of or in any way relating to the Terms and the rights created hereby shall be governed, interpreted and construed by, under and pursuant to the laws of New South Wales, Australia, without reference to conflict of law principles, notwithstanding mandatory rules. The validity of this governing law clause is not contested. The Terms shall be binding to the benefit of the parties hereto and their successors and assigns.

Independent Legal Advice :

Both parties confirm and declare that the provisions of the Terms are fair and reasonable and both parties having taken the opportunity to obtain independent legal advice and declare the Terms are not against public policy on the grounds of inequality or bargaining power or general grounds of restraint of trade.

Special offers and Promotions :

iConceive® may offer special offers or limited promotions from time to time. Each offer or promotion will be supplied in line with the supplementary terms and conditions application to the promotion listed below.

The iConceive® Early Adopter Program

The iConceive® Early Adopter Program (EAP) is a promotion available to Practices and Clinics newly registered through the iConceive® IVF Portal website. Each Practice may register for the EAP only once.
The promotion includes up to 4 packs of 50 licence tokens purchased at the discounted rate, for a maximum of 200 licence tokens in this promotion.
All EAP discounted tokens must be purchased during the promotion period. All tokens purchased will be available to consume by EAP registered Practices after the promotion end date.
The maximum of 200 licence tokens is available to each Practice registered through this promotion. Packs of tokens procured through this promotion are non-refundable and non-transferrable.
The EAP promotion ends at midnight on 30th Sept 2025 unless otherwise notified.

Severance

If any part of these Terms is found to be void or unenforceable by a Court of competent jurisdiction, that part shall be severed and the rest of the Terms shall remain in force.

Register Your Clinic on India's Trusted IVF Clinic Hub Software

Choosing the right IVF clinic management software is one of the most important decisions a fertility practice can make. iConceive^® was built by IVF specialists for IVF clinics, which is why the Clinic Hub sign up process above takes only a few minutes and gives your team immediate access to a complete fertility clinic platform without long onboarding calls or confusing setup steps.

Once you register, you choose the Cycle Pack that matches your clinic's ongoing patient volume — this is the paid step that moves your practice from exploring the platform to actually running on it. Everything else about iConceive^® stays exactly as your team already knows it: the same dashboard, the same patient tracking, the same clinic-to-patient chat, and the same free companion app for your patients. The only thing that changes at sign up is that your cycles are now sized and purchased to match real, ongoing patient care.

Why Clinics Choose iConceive^® Clinic Hub Software

Fertility practices that move to a dedicated fertility clinic software platform typically see fewer missed updates, faster patient communication, and a noticeably lighter administrative load. iConceive^® Clinic Hub was designed around the day-to-day reality of an Indian IVF practice, where doctors, nurses, and reception staff all need access to the same patient timeline without duplicating work.

Real-Time IVF Cycle Tracking

Every patient's cycle runs against a treatment plan built from your clinic's protocols. Update a stage once, and it reflects instantly on the clinic dashboard and the patient's own app — no more flipping through files.

Built-In Clinic-to-Patient Chat

Secure, direct messaging replaces scattered WhatsApp threads and repeated phone calls, so patient questions get answered without waiting for the next call.

Multi-Staff Access Control

Doctors, nurses, and admin staff each get their own login and see only what's relevant to their role — with exception reporting automatically flagging patients who need a closer look.

One Unified, Cloud-Based Dashboard

Reviews, notifications, and each patient's journey status all appear together in one live view — accessible from any device, with nothing to install locally.

Cycle Pack Sized to Your Practice

Choose the Cycle Pack that matches your clinic's real, ongoing patient volume — with room to scale as you grow, so you're never over-paying or under-provisioned.

Free Companion App for Every Patient

Patients get a traffic-light medication timeline, reminders, secure clinic chat, and IVF guides — completely free to download on Android and iOS, no subscription needed.

What Happens After You Register

Submit the Clinic Hub Form

Fill in your practice and clinic details, and choose the Cycle Pack size that fits your monthly patient volume.

Admin Review & Payment

Our admin team receives your submission by email and reaches out to complete the Cycle Pack payment along with any remaining formalities.

Approval & Credentials Issued

Once payment and review are complete, your registration is approved and your login credentials are sent straight to your email.

Start Your IVF Journey

Log in with your credentials and get started — the same dashboard, patient tracking, and chat you'd expect, now running on the Cycle Pack your clinic purchased.

A Platform Built for India's Growing Fertility Sector

India's IVF sector has expanded rapidly over the past decade, and clinics are under increasing pressure to deliver a modern, transparent patient experience while still managing complex clinical workflows. iConceive^® was created specifically to close that gap by pairing a robust IVF clinic management software for clinical and administrative teams with a free, patient-facing fertility tracking app. The result is a connected system where information moves in one direction with full accuracy, instead of being re-entered across multiple disconnected tools.

Clinics of every size, from independent fertility specialists to multi-branch IVF centres, can register on the Clinic Hub. Whether you're digitising your practice for the first time or replacing an outdated system, the sign up process above is the first step toward a clinic that runs on accurate, real-time data and patients who feel genuinely informed throughout their IVF journey.

How iConceive^® Compares to Generic Clinic Software

Many hospital and clinic management systems are built broadly enough to cover any medical specialty, which often means fertility-specific needs get treated as an afterthought.

Generic Clinic Software

Treats a full IVF cycle the same as a routine consultation stimulation protocols, follicle scans, embryo grading, and cryopreservation records get forced into fields they were never designed for.

iConceive^® Clinic Hub

An IVF EMR software built specifically for reproductive medicine, designed around these exact stages, so your team isn't forcing generic software to fit an IVF workflow it was never built for.

This focus also extends to patient communication. Where general clinic tools might offer a basic notification system, the iConceive^® IVF chat with clinic app feature was built around the emotional reality of fertility treatment giving patients a single, secure place to ask questions and receive updates, rather than fragmented messages across email, SMS, and phone calls.

Getting Your Clinic Ready to Register

Before completing the sign up form, it helps to have your practice and clinic details on hand. If you're unsure which cycle pack fits your clinic, our team is available through the Contact Me page to help you estimate token usage based on your current caseload, so you're not over-paying or under-provisioned in your first month.

Registered practice name
Clinic address
Estimated monthly patient volume
Right cycle pack in mind

Whether your clinic is searching for IVF clinic software India wide, comparing the best fertility clinic software 2025 has to offer, or simply ready to move away from spreadsheets and paper files, the registration form above is designed to get your team from sign up to active patient tracking with as little friction as possible.

Have Questions?

Clinic Sign Up Frequently Asked Questions

Yes. You can explore the platform through our IVF clinic app free trial, which includes complimentary cycle tokens, before completing full registration.

A Cycle Pack is a bundle of licence tokens your clinic uses to activate patient cycles inside the IVF clinic hub software. You choose a pack size that matches your monthly patient volume.

Most clinics are reviewed and activated within one business day. You'll receive your login details and a short dashboard walkthrough by email.

Yes. Once registered, you can add separate logins for doctors, nurses, and administrative staff, each with role-based access.

Yes, the platform supports multi-branch fertility clinic groups, allowing centralised patient records and cycle tracking across locations.

Sign Up Your Fertility Clinic on iConceive® Clinic Hub